Completion of SASS is a legal requirement of The Child Minding and Day Care (Wales) Regulations 2010.
The SASS went live on 31 January 2023.
Helpful tips
- If you registered with us after 31 December 2022 you will not need to complete the SASS.
- The SASS must be submitted via CIW Online.
- The SASS can only be completed by Responsible Individuals/Registered Persons who have ‘Activated’ their CIW Online account.
- If you cannot access your account please check you are using the correct email address, this will be the email address you used to create your CIW Online account. If you continue to have problems logging on, please contact us.
- If you have multiple services associated to your provider, you will need to complete the SASS return for all services before you are able to submit the SASS.
- On successfully logging into your CIW Online account, the SASS is available via the ‘Open Provider’ button on the homepage. On opening the provider, simply select the ‘SASS’ menu at the top of the screen. You will be unable to access the SASS via the individual service.
- Please do not select ‘Start Application’, this is for registering brand new providers only.
- You can save and return to your application at any point before the submission date.
- The SASS is split into sections. Each section has been split into a number of sub-sections to help you navigate the form. Your sub-section progress is identified via a % sign.
- To help you keep track of your progress, a red X shows you the sections you are yet to fully complete whilst green ticks show you the sections that are complete. All sections must show a green tick in order to submit.
- You will only be able to submit the SASS once all mandatory fields are 100% complete for all services associated to the provider.
- Please ensure that you have pressed the 'submit' button or the SASS will not be recorded as having been completed
Check your information
To help you complete and submit the SASS quickly and easily, it is worthwhile checking that the information CIW holds about the service is correct.
If you are a child minder
Check to make sure the following information about the service(s) is up to date and if not, submit the relevant notification, variation or profile update to change it:
| Check the following information | If incorrect, update the information via: |
|---|---|
| Contact details, agreed consent and preferred language of communication. | Edit Service Profile |
| People at the service e.g. child minding assistants, people living at the service (who are over 16). | Change people at the service notification |
| The most recent Statement of Purpose has been submitted to CIW | Change to the Statement of Purpose notification |
| Your service opening hours reflect the hours you provide your service. |
If you run a children’s day care service
Check to make sure the following information about the service(s) is up to date and if not, submit the relevant notification, variation or profile update to change it:
| Check the following information | If incorrect, update the information via: |
|---|---|
| Service name | Edit Service Profile |
| Contact details, agreed consent and preferred language of communication | Change of Service Name notification |
| People at the service e.g. Persons in Charge, people living there (who are over 16) | Change people at the service notification |
| The most recent Statement of Purpose has been submitted to CIW | Change to the Statement of Purpose notification |
| Your service opening hours reflect the hours you provide your service. | |
| The Type of care you offer |
If the provider delivering the service is an organisation such as a LTD company
Check to make sure the following information about the organisation is up to date and if not, submit the relevant notification, variation or profile update to change it:
| Check the following information | If incorrect, update the information via: |
|---|---|
| Organisation Name | Change of Organisation Name notification |
| Organisation Address | Change of Organisation Address notification |
| Organisation profile information e.g. Organisation telephone number, email address etc. | Edit Organisation Profile |
Need help?
For technical assistance accessing CIW online to complete your SASS, contact us on 0300 7900 126, Option 4 or email ciw@gov.wales.
